Exhibitor Information Center
Welcome 2017 Exhibitors!
Here you will find important exhibitor information and deadlines as well as marketing & sponsorship opportunities available to exhibitors to help you get the most out of your participation in the 2017 Food Safety Summit Conference & Expo.
Included in your Exhibit Space Fees :
- 8’ high blue and white booth backdrape.
- 3’ high blue side dividers.
- 7” x 44” booth identification sign with company name and booth # hung on the back drape.
- (3) complimentary full-conference exhibitor registrations per 100 nsq
(example: 10x10 = 3; 10x20 = 6)
- FREE admission to all networking functions
- FREE publicity & marketing opportunities
All other services (carpet, furniture, electric, etc.) must be ordered separately.
REQUIRED: Every booth must have carpet or floor covering. Carpet can be ordered in the Exhibitor Service Kit ( see order form on pg. 27).
Monday, May 8 12:30pm – 4:30pm
Tuesday, May 9 8:00am – 2:00pm
All exhibits must be fully installed by 2:00pm on 5/9/17 – no exceptions.
Thursday, May 11 2:30pm – 7:00pm
All exhibitor materials must be removed from facility by 7:00pm on 5/11/17.
Exhibitors can bring anything in/out on their own provided it can be carried/rolled without assistance and done from a designated parking space. The convention center does not allow vehicles to pull into the turn-around drive at the main entrance to unload.
Exhibit Hall Open
Tuesday, May 9 5:00pm – 7:00pm *Welcome Reception held on show floor
Wednesday, May 10 10:30am – 2:30pm
Thursday, May 11 10:30am – 2:30pm
Food Safety Summit follows the International Assoc. of Exhibitions and Events (IAEE) Guidelines for exhibition displays. Contact show management for any specific questions regarding your booth. Download Display Rules & Regulations
Height Restrictions / Hanging Banners:
The lowest ceiling height in Hall A is 18’6”, however some areas have higher clearance. The maximum height limitation on banners for The Food Safety Summit is 16'. Most banners/signs are hung 11' from the ground to the bottom of the banner. Further information on hanging signs can be found in the Exhibitor Services Manual.
Questions? For additional information regarding height restrictions for specific booths please contact:
Rosemont Exposition Services, Inc.
INSURANCE DEADLINE = MARCH 31, 2017
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. As a standard requirement for all Food Safety Summit exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing.
Your certificate of liability insurance MUST include the following:
- Policy Limit: Minimum policy limits of $1,000,000 per occurrence
- Additional Insured: BNP Media (producers of Event) and Donald E. Stephens Convention Center (location of Event) must be named as additional insured.
- Policy Dates: Your insurance must be in force during the lease dates of the event, May 8 – 11, 2017.
- Certificate Holder: BNP Media 155 N. Pfingsten Road, Suite 205 Deerfield, IL 60015
How do I submit my form? Forms are accepted by Email. Email your proof of liability insurance to Rachel at firstname.lastname@example.org. Be sure to include the exhibiting company name and 'Food Safety Summit' in your message.
IMPORTANT: Proof of insurance is require ONLY in the year your company is exhibiting at the Food Safety Summit. Please instruct your insurance company BNP Media should NOT be added to your automatic renewal.
DISCOUNT DEADLINE = APRIL 18, 2017
Rosemont Exposition Services (RES) is the official show decorator of the Food Safety Summit. The RES Exhibitor Service Kit includes important details and deadlines for furniture, carpet, electrical, labor, shipping and other important services you may need for your booth.
REQUIRED: Every booth must have carpet or floor covering. See page 27 for order form.
Service Kit (pdf)
QUESTIONS? Contact RES at 847-696-2208
Advance shipments will be accepted at the RES warehouse beginning April 10, 2017 and must arrive no later than May 5, 2017.
Direct shipments to the Donald E Stephens Convention Center may arrive on May 8 and May 9 - only. No earlier.
Shipping instructions and labels can be found on pages 57-63 of the Exhibitor Service Kit.
Plan to hand carry your items? Exhibitors can bring anything in/out on their own provided it can be carried/rolled without assistance and done from a designated parking space. The convention center does not allow vehicles to pull into the turn-around drive at the main entrance to unload.
QUESTIONS? Contact RES at 847-696-2208
DISCOUNT DEADLINE = APRIL 15, 2017
American Tradeshow Services (ATS) is the official lead retrieval vendor for the Food Safety Summit. With ATS you have the option to rent an easy to use scanning unit or a mobile app that works on your iPhone, iPad or iPod Touch.
Order Form (pdf)
Order Online: www.american-tradeshow.com
QUESTIONS? Contact ATS at 985-809-0600, dial 1
Exhibitors Required to Register Online
Each exhibitor receives (3) exhibitor badges per 100nsf of exhibit space.
(Example: 10x10 = 3, 10x20 = 6)
Exhibitor badges include: complete access to conference workshops and sessions, exhibit hall, lunch served on the floor, and networking functions (excludes certification courses). Your badge also grants access to the floor during move-in/out hours and before the floor opens to attendees each day.
Show management will provide you with a customized exhibitor code to register your complimentary badges.
Additional Exhibitor Badges can be purchased at the below discounted rates:
- 3 day full-conference: $512.50
- 2 day full-conference: $447.50
- 1 day full-conference: $347.50
- Exhibit Hall Only: $195 (excludes lunch and sessions)
QUESTIONS? For assistance or to have your exhibitor code resent, contact:
LISTING DEADLINE = MARCH 31, 2017
Exhibitors of the Food Safety Summit receive a company listing in the on-site show directory and mobile app. A standard listing includes company name, address, phone number, website, booth # and 75-word company profile.
Specific instructions will be emailed to each exhibitor to create their directory listing February 2017.
Increase your exposure at the Food Safety Summit Conference & Expo by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of food safety professionals.
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the Summit. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The Food Safety Summit offers exhibitors many free ways to help get their name out to the media.
- Post Your Company Press Releases on Event Website –
The Food Safety Summit will post your company press release to the Industry News feed at no charge. This section on our website is where we are directing all of the press & media to find out the latest news from the show and our exhibitors. We invite you to submit your press release concerning new product announcements, important company news or any features regarding your show participation.
- Share Your News with the Invited & Registered Press –
BNP Media has several publications under the Food & Beverage Packaging sector. We are also very lucky to have a great relationship with Food Safety Magazine, Food Safety news, Food Quality & Safety, Quality Assurance and other media outlets. Many of them are working on their pre-show issues and planning show coverage, we recommend you connect with the editors with your press material and also invite them to visit your booth at the Summit.
- Drop off Media Kits in the On-site Press Office –
We encourage exhibitors to bring display company information in the Press Room for media access. Up to 25 press kits may be dropped off in the Press Room on-site. We suggest you have copies on hand in your booth as well in case a reporter stops by. The press room will be open to working members of the editorial press. Have an interview scheduled? You are welcome to use the press room for those meetings.
Media & Press Manager
Food Safety Summit
Donald E. Stephens Convention Center
555 North River Road
Rosemont, IL 60018
Parking - A public parking garage ($13.00) is located behind the Embassy Suites (across street from main entrance) and connected via skywalk. The Food Safety Summit does not validate parking.
Airport Shuttles - All hotels in the Food Safety Summit room block offer 24 hour, complimentary airport shuttles from O'Hare International Airport.
The Food Safety Summit has secured discounted room rates at several hotels conveniently located around the Convention Center.
For your protection, only book through our official housing partner onPeak. Avoid companies falsely posing as a partner of the Summit.